Your DMS Stores Documents. But Does It Really Work the Way a Laboratory Does?

Most laboratories have a document management system. Fewer have one designed around the realities of laboratory document control.

As laboratories add locations, expand testing, standardize across a network, or simply produce more policies, SOPs, forms, and job aids, the limitations of a generic system become harder to ignore. Laboratory leaders find themselves relying on manual reminders, complicated permission structures, spreadsheets, email follow-up, and local workarounds just to keep documents reviewed, approved, acknowledged, and current.

The system may technically be working. But your team may be doing far too much work to make it work.

In this live demonstration of MediaLab by Vastian’s Document Control application supports the complete laboratory document lifecycle, from creation and approval through distribution, acknowledgment, periodic review, revision, and retirement.

You will see how laboratories use Document Control to:

• Create one trusted source of truth so every laboratory and every employee can access the current approved version, while prior revisions and complete document history are preserved for admins automatically.

• Replace signature chasing with structured workflows that route documents to the right reviewers and approvers, send automated reminders, and clearly show where each document stands. Yes, this includes Lab Director reapprovals, too.

• Reflect the way your laboratory is actually organized with role-based permissions and organized manual/submanual structures that actually make sense for your lab(s).

• Track employee sign-offs in real time and quickly identify who has completed required attestations, who is overdue, and where follow-up is needed.

• Manage periodic reviews and leadership changes more reliably without depending on individual calendars, spreadsheets, or institutional memory.

• Standardize across multiple laboratories without losing local control, allowing enterprise policies, shared content, and site-specific ownership within one governed system.

• Find answers quickly during inspections and audits with powerful search, reporting, revision history, approval records, and acknowledgment documentation readily available.

This session is designed for laboratory leaders whose current DMS is technically getting the job done, but who suspect document control could be more intuitive, more visible, and far less generic.

Bring your questions and your most frustrating document control scenarios. We will demonstrate real workflows, not just presentation slides, and leave time for live Q&A.

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