Written by
Morgan Lalikos
Policy management and important document tracking is a cumbersome and frustrating component of healthcare regulatory compliance. To remain regulatory compliant and to keep their frontline knowledgeable of policies and standard operating procedures (SOPs), hospitals must maintain air-tight document control procedures. However, old-fashioned, manual document management methods can easily lead to unaddressed regulatory and best practice standards, jeopardized accreditation status, and an unsafe healthcare environment.
Scattered Files and Headaches
In many hospitals, achieving and maintaining regulatory compliance is an uncoordinated process with moving pieces in numerous different locations both on and offline such as filing cabinets, spreadsheets, and SharePoint sites. These siloed, manual methods of document management are susceptible to human error, including lost physical forms and missing signatures. With accurate reporting being a key aspect of remaining compliant, one misstep can change a hospital’s public perception for good.
One Centralized Platform
An increasing number of hospitals are turning to digital solutions to keep policies, SOPs and other important documents all in one place. Vastian Document Control is a cloud-based, fully customizable document management system that offers a plethora of benefits including version control, automated periodic review, electronic approval workflows and shared access.
To limit headaches, your frontline team sees only the most current, published version of each document, while the application safely archives previous versions. The application safeguards who and when an important document can be deleted from the solution. It also allows hospital Risk leaders to place legal holds on policy versions that may be needed at a future time.
Document Control has several unique reporting features that provide insight into the most commonly accessed policies or SOPs, and if performing employees are completing assigned policy reviews by their scheduled due dates.
For organization-wide clarity on document status, Document Control also enables users to share forms with all relevant leaders or team members included in the approval or periodic review process– ensuring key stakeholders are automatically informed of each new development in the document management process.
Say goodbye to:
- Chasing down signatures
- Forgetting to loop important parties in on key forms
- Endless disorganized binders and folders
Learn More
To find out how Vastian Document Control and our other products can help your hospital become more organized and efficient, book a demo with our team today!