Document Control by MediaLab

Policy and Document Management Software for Clinical Laboratories

Document Control keeps your policies, procedures, versions, and staff attestations in one system, with review cycles that run on schedule, so you can show what's current, who signed off, and when it was last reviewed.
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Trusted by all Top 10 U.S. Clinical Labs 9,500+ Laboratory Facilities Worldwide

What changes when
document control is centralized

50–75%

less time spent managing documents, records and manual tracking.

Days to minutes

for tasks that previously required manual follow-up, duplicate entry or paper-based workflows.

3–5

legacy systems consolidated into one connected solution, reducing vendor and administrative overhead.

Policies, Versions, and Attestations in One System of Record

Hours returned to your team every week

Centralizing documents, records and repetitive admin gives lab teams back hours each week — time that goes into improving quality instead of chasing paperwork.

Fewer missed tasks

Automated reminders, clear ownership and centralized tracking reduce overdue items across competencies, documentation and follow-up actions.

Outdated documents and missing approvals

Many survey findings stem from poor document control. Keep documents centralized, current and traceable, with staff always using the correct version.

See compliance across the lab, not across a dozen spreadsheets.

One view replaces fragmented tools

Lab-wide or system-wide visibility replaces scattered spreadsheets, shared drives and siloed tools, so nothing depends on who remembers where a file lives.

Real-time compliance status

See open gaps, risks and inspection readiness as they stand today, not as they looked the last time someone compiled a report.

Annual reviews that don't get missed

Scheduled review cycles with named owners and automated reminders, so procedures are reviewed before they age out, not discovered mid-inspection.

Built for the labs with the most to prove

2,300,000

Users of the Vastian platform

30+

Years helping labs meet evolving standards

vastian logo sand

We support labs of every size and accrediting body, from single-site to national health system networks.

9,500+

Laboratory facilities worldwide

See every policy, version
and signature in one place.

quote mark plum purple

"Inspections are so much easier and have gone from two full days to 6-8 hours at the most, all with better oversight, reporting, and evidence of compliance."

Kenneth Mize

Lab Director

“Scheduled competency assessments have made us feel really assured that our staff are alerted and get it done. It empowers them for ownership.”

Jessica DesLauriers

Vice President of Avera McKennan Hospital & University Health Center

"[Vastian] is the best and I say it constantly. The system gets it all in one place. I save time, I track better. I have all of the data I need at my fingertips.”

Audrey Quinn

Moffitt

"Inspections are so much easier and have gone from two full days to 6-8 hours at the most, all with better oversight, reporting, and evidence of compliance."

Kenneth M.

Lab Director

“Scheduled competency assessments have made us feel really assured that our staff are alerted and get it done. It empowers them for ownership.”

Jessica D.

Vice President of an MLO Lab of the Year-Awarded Health Center

"[Vastian] is the best and I say it constantly. The system gets it all in one place. I save time, I track better. I have all of the data I need at my fingertips.”

Audrey Q.

Quality Coordinator at a Renowned Cancer Center

"Compass is a great tool for traceability and transparency."

Amanda L.

Quality Assurance Supervisor at Hendrick Health 

"Amazing Competency Oversight for Health Systems"

Education Coordinator

at a Health System